Version Control - how to manage versions

An article may go through many different stages before it’s published, and it’s important to track this carefully.

  • Draft - the first version created by the author.
  • Preprint - early draft or manuscript shared by researcher in a preprint repository or dedicated channel (outside of a specific journal)
  • Pending publication (PP) - a manuscript which has been accepted but has not yet been published online
  • Advanced online publication or ahead of print (AOP) - early release of publication which publisher makes available to readers on their platform (prior to typesetting or before final published form)
  • Author accepted manuscript (AAM) - accepted version which has been peer reviewed but not typeset or copyedited
  • Version of record (VoR) - typeset, copyedited, and published version
  • Updated - adding supplementary data or making corrections to the file, or its retraction.

Version control is important for:

  • traceability (following the development of the document),
  • identifiability (connecting documents to decisions, contributions, contributors, and time),
  • clarity (distinguishing between multiple versions of documents, and identifying the latest version),
  • reduced duplication (removing out-of-date versions), and
  • reduced errors (clearly indicating to readers which is the current version).

Find out more:

Journal Article Versions (JAV): Recommendations of the NISO/ALPSP JAV Technical Working Group (opens .pdf file)

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